It’s not easy to stay productive during an entire day. People get distracted and lose focus at many points. Unfortunately, that means employees are productive for less than three hours daily.
If you want to maximize the work your team can do during the day, you must do everything possible to increase business efficiency. Below are seven business tips to make running a business easier and more efficient.
1. Hire a Great Team
It’s tempting for business owners to save money when hiring employees. It makes sense when you first think about it. You employ a bunch of unqualified talent for cheaper and hope they can learn on the job.
Unfortunately, this usually doesn’t happen. All you’ll do is have an inefficient team that can’t handle the job.
Talented employees cost more money but will likely save you money in the long run. On top of that, many of them can handle multiple roles you would otherwise have to hire several people for.
That leads to more productivity for your business. You may spend more upfront but save money long-term with increased productivity and better service.
2. Use Standard Procedures
Do you allow your employees to take on the same tasks in different ways? If so, there’s nothing wrong with this practice. However, you may be missing productivity if your workers aren’t doing things in efficient ways.
If you want to reduce the amount of time it takes to accomplish simple tasks, creating standard procedures is a great way to achieve your goal. Reach out to your top performers and ask them to document their processes. They’ll help train the rest of your team on the most efficient way to handle routine work.
Once you have your procedure defined, you can continue refining it in the future. Doing this will help you discover the optimal way to handle work and ensure everyone has what they need to handle every task.
3. Automate Where Possible
Process automation is one of the best startup tips you can use to improve efficiency in your business. One of the biggest problems companies have is the time spent on redundant tasks. You can remove many of those tasks by investing in automation.
Take a product business, for instance. You’ll spend a lot of time tracking inventory if you don’t have a system to do it automatically. Luckily, you can use an app to keep inventory track.
On top of that, you can connect many apps with RFID scanners to automatically change your inventory. That’s less data entry for your team and less potential for making data entry errors.
4. Limit Meetings
A lot of meetings aren’t productive. They’re there for managers to feel like they know what’s happening every day. Much of the time, it’s a waste for employees who have better things to do.
It’s fine to have meetings now and again, but try not to make them a focal point for your business. In many situations, you can probably get by with one meeting a week to get a status update from your team.
Otherwise, let your team spend their days working. If you set up your management systems correctly, your team can leave feedback in those tools that lets you know what’s going on.
5. Get Employee Feedback
It’s not always easy to get feedback from your team. Many people hesitate to give feedback because of previous experiences. They’re afraid of jeopardizing their jobs.
You can’t afford this to happen if you want to maximize employee productivity. You need to hear from your team to learn the pitfalls that limit how well they can work.
Set time aside to hear from everyone at your company. Spend that time making people feel comfortable speaking with you about issues. Your goal should be to have an open-door policy encouraging people to come to you about problems.
This means you’ll learn more about what doesn’t work in your business. As a result, you can put policies in place that remove those problems.
6. Build a Knowledge Base
Do you have a ton of information on your business? If so, that can be a significant bottleneck. People can spend a lot of time looking for the data they need to complete their work.
That’s where a knowledge base helps. A knowledge base is a central location to store information. It acts as a Wiki that documents your company’s procedures, common problems, and what to do in certain situations.
Encourage your team to document everything they can in this system. Doing this means people can quickly search for the information they need instead of wasting time trying to find it elsewhere.
7. Create a Clean Workspace
It’s hard to work when you’re in a messy space. You’re constantly distracted by everything around you. If you want to improve productivity, you need to clean your work areas.
The first place to start is offices. Encourage your team to keep tidy desks and items off of the floor. Offer organizational tools for people to keep everything organized.
It also pays to clean the rest of your office to provide a clean workspace. Get in touch with a cleaning company if you don’t have time to handle this yourself.
Always Look for New Ways to Improve Business Efficiency
You only have so much time in the day to get work done. If you spend that time on inefficient processes, you won’t have enough time to tackle the work that matters.
The good news is that you have many tactics to use that can increase business efficiency. Put the tips above in place today to see how much efficiency increases at your office.
Check out the blog for more helpful business tips that will help you push your company toward success.